Biographies – How To Use Them

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It’s not enough for some potential employers to simply get a cover letter and resume in response to a job advertisement anymore. They may want a biography, a more detailed look into who you are personally and what your life experiences have been. It is a mini life story, and a good one will take a little work on your part. Do not make the mistake of enclosing a biography with just a standard resume and cover letter, for a job that does not specifically ask for it. Do some research on your job field specifically, and learn the protocol for when and where to submit a biography, if at all. A person applying as a construction worker probably won’t require one; whereas a CFO might.

Start by reading over biographies on the Internet or from the library. Look particularly for those that are short and attached to curriculum vitae or resumes, especially those of people who hold positions you might be interested in pursuing. Keep an eye out for ones that appeal to you personally, and set them aside as a rough guideline for how to conduct the writing of your own biography.

Next, take your resume as a launching pad, providing you with a clear chronology of events. Flesh out these events with any remarkable happenings in between or around your work and educational backgrounds, like accomplishments, professional development, or volunteer work, or personal details that were meaningful to you at the time. This is a brainstorming session, so throw on anything you find interesting or important to you, and edit it at a later point.

Now, pinpoint happenings in your life (education, background and career) that might be relevant to the position for which you are applying, and expound on those events. Be detailed as to what they meant to you, and, if needed,  who the key players were in your experiences.

The hard part comes now, with editing. You’re going to want to cull down your brainstorming session into three or four relatively short paragraphs that are succinct, and relevant to the job you’re going for. You’ll want a strong introductory sentence, followed by a chronological personal history. If it helps, make an outline with headings and subheadings, and write a sentence or two for each of them. Sell yourself, not being too modest, and not being too show-off. You should be proud of your accomplishments, but not appear as though you have nothing new to learn.

When you’re finished, read it out loud to yourself and listen to your tone. Fix any awkward phrases or poor flow, and then have at least two other people whose writing and reading abilities you respect read over the content. Ask them to examine readability, relevance to the topic (the job you want), and look for grammatical and punctuation errors. Ask them for tough editing. Ask them too, if there is anything missing or they would like to know more about, pretending to be a potential employer.

Should you use a career summary in your resume?

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When presenting a resume to a prospective employer, you are essentially selling yourself. This includes not only selling your qualifications and abilities pertinent to the career you are seeking, but also selling your character, personality, and what makes you unique. Because employers typically have dozens of resumes to weed through before making decisions on which candidates to bring in and interview, they often don’t have time to carefully read each and every one. Especially ones with an objective on it (and I am not even going to touch on the subject of “objectives” right now… that could take up another blog post).  A well-written summary becomes your very first impression, and should catch the reader’s eye to give you that edge.
Your summary should highlight what your employer will find most important: any top skills and abilities you may possess, your best attributes and characteristics that will contribute to the job, and what makes you unique and best suited for the job. You’ll also want to include any experiences that relate to the job and its duties, your goals regarding the position, and what you as an individual can bring to the job or company that nobody else can. Each word and phrase should exude self-confidence in your ability and performance.  Because you’re selling yourself, feel free to use many descriptors and keyword action phrases about yourself and your abilities. Try to avoid generic terms such as “good” or “great”, or worse, phrases such as “excellent communicator” or “detail-oriented”. For example, if you wish to describe your leadership skills, rather than saying you are a “great leader”, instead state that you’re a leader because you’re a “turnaround champion” or “product evangelist” and then follow up with a brief summary why. Bring a previous experience in to back up your statement. Colorful words are a good way to make a fast impression, but it is even better to back those colorful words up with an ‘action zinger’ or actual background. Leave no room for doubt in your skills.
Resume summaries are typically written in two different styles: paragraph or bulleted. When using paragraph format, be sure to keep it no more than 4-5 lines long, as you don’t want to seem long-winded and lose the interest of the reader. These lines will typically be a listing of the qualifications you possess that will make a lasting positive impact on the employer. I usually follow that up with a bulleted keyword list to grab the reader’s attention.

When using bulleted style, you simply take those same lines and put them in bullets. You don’t necessarily have to have complete sentences when using bullets, though you can if you want to. Bulleted styles are not a way I do very often, but I’ve seen them done from time to time and they look really great.
Remember that when writing your summary, you don’t want to overload it with every single qualification and ability you possess. You want to showcase the ones that stand out the most to grab the reader’s attention and make him or her want to read the rest of your resume. Be sure you closely proofread your summary when it is complete, as even the most basic writing skills can make a negative impression if there are errors present. Write your article in first person present tense, as though you are saying ‘I’ “Offer full scale project management expertise”, just don’t actually use the personal pronouns.
With a well-written, concise summary, you should be successful in catching the interest of any prospective employer.

Time and technology changes everything, even how we write our resumes. The old fashioned chronological resume that worked so well even just five years ago may now land your resume in the trash can before it has even been looked at. If you want to stand out, you need a career summary. What’s more, readers of resumes love them. A properly written career summary can quickly and efficiently spell out to a prospective employer why you are most qualified for the position. Simply put, a career summary can be the difference between landing an interview and missing an opportunity.
The career summary typically is positioned beneath your contact information, directly above job experiences. It offers you a chance to quickly summarize all of your relevant experience in one place. By carefully selecting achievements and successes in your career summary, you are creating an effective picture of what you can offer a company. Use your career summary to easily point out what experiences from each of your previous jobs is applicable to the one you are seeking.

While a career summary is not mandatory, and is not suggested for people with little experience, most job seekers can benefit by including a summary in their resume. Writing an adequate summary takes a little bit of skill and should be done on a case by case basis.  If you are looking for a new position and would like to include a career summary on your updated resume, there are a few simple steps to take.

  1. Update your resume: update your resume with new experience and achievements as you normally would.
  2. Review positions: during your job search, carefully review each position you are interested in for their specific qualifications. For example, a particular position may require five or more year’s experience.
  3. Customize your summary: create a new career summary for each position you are apply for, utilizing the specifications discovered during your review.

By creating custom career summaries for each position you apply for you can easily tailor your resume for each position.
Formatting your career summary is easy as well. Most resume experts agree that a bullet point format is best for your career summary section. Try to include three to five bullet points, applicable to each specific job, in your career summary. The bullet points draw the eye and customized qualifications will guarantee further interest in you as a candidate.
Always remember that by not including a career summary with your resume most of your experience is likely to be overlooked. Most hiring professionals quickly scan initial resumes, focusing almost entirely on the last position held. They are unlikely to look at previous experience, meaning much of your experience will be unread and ineffectual. A career summary allows a hiring professional to understand how your entire career experience has molded you to be a perfect fit for their needs.

How to Clean Up Your Digital DirtBy now, most people know that everything they say online might as well be said on national television. Of course some, like the none too bright thieves who post their spoils on MySpace are never going to learn, but the vast majority of us have started to protect our online identities. Unfortunately, sometimes dirt from our past still haunts the internet, and some of it, like things posted by exes or old friends may be out of our control. You can’t delete a drunken picture on someone else’s profile, after all.
So how can you clean up your digital dirt? Well, for starters, you need to know what dirt is out there. There are a lot of services that will do the legwork for you here. Places like Reputation Defender will search all the sites that mention you, and their team can work on getting any bad references cleaned up, or at the very least, moved down in the search engines. Claim ID will also protect online profiles you do wish to use, and will back them up in case you need them later.
A quick Google search of your name and nicknames will help you find much of this for free, however. While it may miss items in the Deep Web (pages that Google cannot access because users must be logged in to see them), this search will show you anything an employer is likely to see. Be sure to do an image search for your name as well. Once you’ve located any references to yourself that aren’t wholly professional, you can begin to weed them out. Here are some basic places to begin:
Blogs: If someone references you in their blog unfavorably, it’s always a good idea to speak to that person, and politely ask them to remove the reference. If they refuse, contact the service they are blogging through, and petition for them to intervene. If the other person is not blogging through a third party, then you have limited options, aside from working hard to make sure the good references appear first. On your own blog, make sure that all posts with questionable content can only be viewed by those who you have allowed to read them.

Social Networking Sites: If someone has tagged you on an image in Facebook, it’s possible for you to remove that tag yourself. Make sure that no tagged images of you looking unprofessional are floating around on the web. We’ve all heard the story about the person who called in sick to work and then posted their ‘partying’ pictures on MySpace–only to get caught and fired. Or worse, telling your Facebook pals that your ‘job is boring‘ as one girl did. On other sites (Twitter for example), you may not have the option to remove your name from something. Always speak to the person with the image, and make sure that your name is not attached to the image. On your own profiles, you can and should delete any bad images, and lock any negative language behind a block that allows only people in your network to view it. Never allow employers or coworkers onto your network.
Websites: If you have left any comments on a website, and listed your full name, it may be possible to contact the owner of the site and ask for permission to change the name on the comment, or remove your surname. In the future, do not make any comments on websites, blogs, or forums with your full name. In fact, never use your full name online unless it is in a business capacity.
These tricks will help you get your online reputation back on track and secure an interview without raising any eyebrows.

With the advent of online employment services such as monster.com, careerbuilder.com and job-hunt.com, more people than ever can be applying for fewer and fewer jobs. How can you create a resume that will stand out in this sea of hopefuls? Follow this list of “musts” to ensure your resume stands out.
Summarize your career achievements and experiences at the top of the resume. Human resource people receive sometimes hundreds of resumes to fill one position. Don’t make them hunt for the meat of your work. Create a snappy, one paragraph summary that captures the essence of your strengths and experience to be the first thing that is read. Make it creative and enticing, luring them to want to know more about you. Follow it up with a keyword, bulleted list. This will catch the employer’s eye, as well as, a keyword scanning machine.
Be timely. In this very competitive job market, potential employers want to know your latest and greatest experiences and strengths. While they will be looking at our college degrees and educational experiences, they will want to know what was your last greatest achievement, and how it relates to what they are looking for. Keeping everything fresh and timely will catch their eyes far more than listing all the things you did ten years ago that helped get you to where you are today.
Include all your experiences, even if they weren’t job related. Sometimes employers look for a well-rounded prospect, someone who has taken time to volunteer with a local nonprofit, or community organizing for your neighborhood. All relevant experience will show them your potentials for doing great work for them. This works especially well for entry-level jobs!

Put the most important information that is most relevant to the work first. Don’t make them hunt for what they are looking for. Human resource people don’t have time to read through every resume they get. Help them by showing them first and foremost what you have that they want. Even if it was done a while ago, you can create a “highlights” box on the front page and add your accomplishment there.
Be positive in your language. You don’t want to overdo, but you can certainly put a much more positive spin areas where you lack certain skills or have not completed your education. Instead of, “no experience” say “willing to learn anything needed to get the job done.” Or, focus on what your expertise is in.
Personalize every cover letter. There is nothing colder or less attractive to an HR director than getting a stale, canned letter. Don’t be afraid to personalize it with your own character. Instead of, “I would be willing to work extra hours,” say, “I have never been able to change the earth’s orbit, but I would try for you.”  Have fun, be personable and research the company’s mission statement to align your letter with it.
Edit, edit, edit. There is nothing worse than sending out a resume or cover letter with typos or grammatical errors. When in doubt, ask a second set of eyes to look it over and comment.

Writing your executive resume

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Writing an executive resume has become an extremely complex art. Executive resumes generally are far more detailed than regular resumes. To compete for the high paying, high powered positions, you need to create a resume that doesn’t just inform, but excites, entices and extends the invitation to learn more about your skills, competencies and all the right reasons why you should be the next CEO, CFO or President.
Begin by remembering that very few of the executives in charge of hiring will actually read your resume in full. These days, with the high level of competition and well qualified applicants, even executive resumes need a special polish to attract those hiring. The idea is that this will lead you to the interview, where your other skills will then be examined. To get that interview, your resume needs to be sharp, direct, and catch the eyes of those in charge early.
You want to come across as a well-rounded, exceptionally professional and highly skilled applicant who is the best choice for the job. Don’t be afraid to outline all the skills and experiences that make you so desirable. Still, keep the summary brief, concise and up front, but allow for more details of some of the more important skills and experiences that will prove you are the best.
Perhaps one of the most important aspects of your executive resume is establishing your value. Since the corporation or company will be paying you top dollar, you need to prove that you are of the greatest worth and unique attributes that are rare and can only be found in you (sell yourself!). Your specific talents for solving complex problems can be outlined, but describing the challenges you faced and the actions you took to solve the problems as well as the results of those actions will convey your worth in clear and undeniable ways.
Your focus needs to very targeted and clear. As an executive–a leader— you need to show the reader what you’ve done and what you can do for them. I have my clients get very detailed and accomplishment-focused. It may take some time to gather all the facts of what you’ve done, but it is ‘homework’ worth doing.  Nothing says, ‘I’m hesitant about my skills’ like a vague, unfocused resume.  These kinds of details will show them you didn’t just step off the truck, but that in fact you have been building your skills all along. Examine all your experiences carefully and pick the ones that best show the timeline of how you learned what you learned that will make you the best choice for this job.
Be very thoughtful about what personal information you include. While board memberships and professional associations might be relevant, certain religious or free time activities might not be pertinent (i.e. less is more). Some personal information can be used as an ice breaker (rock climbing as a hobby?), but be aware that some personal information may work against you and be used to screen you out of the running.

The most common mistakes job seekers make

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With unemployment rates still looking dismal, it’s important to make sure you’re putting your best foot forward. One easy way to do this is to learn what the biggest mistakes job seekers make are, and how you can avoid them. Paying this extra attention to each part of the job seeking process should increase your appeal dramatically.
One of the biggest mistakes made early on is failing to network. It’s important to know that networking isn’t a simple cold and impromptu request for work. It’s building relationships that will be beneficial in the long run, if not the immediate future. Since the majority of jobs aren’t actually listed, networking can be a great gateway into the workforce. And while it’s very important to network, it’s just as important to remain tactful. If you meet or know someone who works for a company you’re interested in, for example, ask them about the hiring process and the work environment; don’t ask them for a reference. Throughout the entire job process you’ll want to be creative. Networking is no exception.

Apart from networking, there are other ways to expand your options. There are the classifieds, of course, but you should also keep in mind that employers often post job listings on their websites. To find these you can go directly to a company’s website or perform a search for the company name and the word job, career, or employment. If the company you’re interested in doesn’t have any listings, consider either mailing or dropping off in person your resume and cover letter.


Resumes are, unsurprisingly, another source of huge mistakes. It’s important that your resume is focused and detailed. People often send out the exact same resume to every posting they see, but this is ineffective. To avoid this mishap take a little time to tailor your resume to each position you’re interested in. Familiarize yourself with the language used in the job listing and on the company’s website and then use it in your resume (and cover letter). This will help convince them that you are familiar with and, maybe, an ideal match for the company. In the very least, it demonstrates you’re applying out of a genuine interest in the position and company, not out of desperation.
Another way to keep your resume focused is to avoid listing broad job responsibilities and activities on your resume. Instead, you want to list specific accomplishments, contexts, and quantities. It’s much more impressive to hear that someone increased profits by 7 percent in a period where competitors all saw a decline than to hear that the same person “helped avoid unnecessary expense.” Objectives, though not necessary, can be a great resume unifier. If you do decide to list an objective, make sure you state how you’ll benefit the company and not vice versa.
The mistakes made during the interview fall into the same category as those made in the resume. Too often people just aren’t specific enough or knowledgeable about the employer they’re applying with. The interview is your chance to drive home the fact that you are the solution to the company’s problem. You should know in advance how you fit in with the company’s future plans and adequately express this in the interview.
Finally, don’t make the mistake of thinking you’re alone in this. There are plenty of resources available. There’s probably at least one support group for jobseekers in your area. These groups can be a great way to network and keep focus. Focus and common sense are, after all, two traits to keep strong during your search.

The five biggest mistakes you can make on a cover letter

Cover Letters

Cover Letters


Your cover letter is one of the most important documents you will write in your job search. Some argue that it’s equally as important as the resume. Of course, every job will place a different amount of weight on the cover letter, but however important the cover letter is to an employer, there are some mistakes that you absolutely should not make. Here are some of the common pitfalls to avoid when writing your letter.
Mistake – Bad spelling or grammar
This mistake is the most common, and what makes it so grievous is the fact that it’s completely avoidable. There is no excuse for bad spelling or grammar in a cover letter. If you’re not sure it’s perfect, have someone read over your work before you send it. You don’t get a second chance at a first impression, and grammar mistakes in a cover letter tell an employer that you aren’t paying attention at best, and that you’re uneducated at worst.

Mistake – “To Whom It May Concern”
While some form letters are written very well, they won’t really help you show that you’ve done your research on the company. Never let your cover letter be generic. Use a last name in your address if at all possible. The ‘To Whom it May Concern” intro just shows you don’t know how to pick up a phone and call to see who the hiring manager is, or you don’t know how to use Google. If you absolutely cannot find the name of a person in the company, make sure the address at least fits the position.  For example, if you’re applying for a sales job, try “Sales Team Hiring Manager”.

Mistake – Using the company to further your own goals
Remember, that any employers wants to know how you will be an asset to the company, not the other way around. Don’t use your cover letter to explain how the company will help you achieve your dreams of being a clerical assistant. Explain how your particular skill set will increase productivity, and how your work in the past has demonstrated this.
Mistake – Leaving it all up to the employer
Don’t end your cover letter with a line like “I hope to hear from you soon.” This takes things out of your hands. You want full control over the situation. Instead, say something like “I will email again on X day to arrange an interview.” If you’re not bold enough for this, at least make a commitment to follow up with the employer. Just be sure that if you set up a time for follow up, you comply without fail.
Mistake – Ignoring the job posting
The job posting ad may have important instructions about how to submit a resume, and what needs to be included. If you ignore the ad, you run the risk of missing critical information, and having even a perfectly written cover letter ignored.