When it comes to grammar and spelling mistakes, there are usually two kinds of people: those who see it and those who don’t. If you are a member of the latter group, it is kind of like being colorblind. You know there is a difference when it is pointed out to you, but it really doesn’t stick out enough to notice. Unlike being colorblind, though, there are things you can do about improving your grammar and spelling. It really is a skill you need to work on because it will affect you all through your career.
The reason you need to work on writing accurately is because the first group of people (yes, I admit, I am one of those anal retentive types), are the ones who see grammar and spelling mistakes– and can’t help seeing them. They know, because they are told, that grammar and spelling don’t matter to many, but it matters to them. Because it matters to them, it affects the way they view a “professional” who makes a lot of grammar and spelling mistakes — they see an “unprofessional” who doesn’t care about details and may not do a good job.
All the advice on how to avoid mistakes when writing your resume and cover letters applies to your business writing, too. Even executive resume writers make mistakes, but when writing things that affect their job they carefully do their best to correct mistakes by proofreading and using tools like spellcheck. The tools are limited, so the human has to pay attention or the wrong (correctly spelled) word could be used. All the writing you do for your workplace should be proofread because it becomes a permanent record reflecting your abilities to communicate as well as the actual information in the material.
Whenever I hear someone say that spelling doesn’t matter, I think of Dan Quayle and potato. In 1992, Mr. Quayle was the Vice President of the United States, doing the best job he could. He was a guest helper at a spelling bee, using a flash card with “potatoe” on it, and corrected a student’s spelling of “potato” by suggesting it needed the “e” at the end. It would be easy to Google this incident, and you would see what that little mistake did to his political career because it gave his critics an excuse to dismiss his abilities.
Now, Mr. Quayle was not in a position to be proofreading right then. But you usually can be careful with the writing you do for business purposes. You can start to work on your grammar and spelling skills, too, by checking things that don’t look right. There are many helpful (and free) online lessons to take advantage of. If you know you are one of those who don’t “see” the mistakes, assume you are making some and do what you can to correct it. One of the most common spelling errors I see is “manger” for “manager”. I probably notice this the most because I used to make it all the time! Manger is an actual word so it was never corrected by spell check. Luckily, Microsoft Word has tools you can use and adjust to catch your most commonly misspelled words. Spelling matters, so make sure to have a second set of eyes on your work!
Have you noticed that small things can affect the way you feel? For instance, when I look at this picture of spring flowers, it makes me smile and think about Spring (if it ever comes back). I like looking at certain things, and when I arrange my surroundings to include those things, then I feel better about my job. I’ve learned that I need to do certain things to be productive and content.
The things you do every day make a difference in your job, don’t they? Of course they do! And those little things add up because a contented, productive worker is valued. When I say “contented,” I don’t mean you have no ambition. You can be very ambitious about your career and still be content in your daily surroundings because you have exercised control over your workspace. Here are a few ideas on how to do that:
- Control the clutter. There are at least 3 ways clutter affects your career: you lose important information, you get overwhelmed, and you look inefficient. It is worth the extra minute or so at the end of the day to restore order to your desk.
- Keep things clean. Use the canned air to get the crumbs out of the keyboard, and wipe off the mouse and anything else that you touch all the time. If you have disposable wipes in a fragrance you enjoy, all the better. Clean spaces feel better. Maybe because you aren’t breathing all that dust.
- Put some plants around. There are plants that will do OK in office environments. If you can’t do that, put something you like to look at in the spot you stare at while you ruminate.
- Keep a fun glass of water at your desk. Most offices have water dispensers, and you can pick up some beautiful goblets and tumblers at thrift stores because you only need one for yourself. You aren’t running a marathon. You are sitting at a desk, so you can add crystal elements to your work space if you find something you like. Mix it up and keep it fun — have a collection to choose from. And drink more than one glass of water a day because office environments are dry.
- Exercise. Getting your body moving is going to have a positive effect on everything you do. Forbes has a list of the 10 best exercises to do at your desk, and they are entirely doable. I did a few of them… and felt it the next day. Definitely worthwhile.
- Cut people a break. Their grumpiness probably has nothing to do with you, and a smile exercises your cheek muscles. It also gives you more control over your response to the situation.
The job you have today might be temporary. Your job might be “searching for employment,” You may not currently have a desk to put a crystal goblet of water on or a workspace to call your own. But you do have a daily environment that you can begin to control, and that will make your day better.
Sometimes the subject of work/family balance seems to be all about parents and kids, but that would be erroneous. Everyone needs to take time off the job and do something that renews their spirit so they can come back to work refreshed and ready to go.
Navigating uncertain times in your job as a single person has a different set of challenges because single adults are often living away from the network of family. Family can certainly be stressful, but family also is a support system for most of us. We need to be part of some definition of family even if that “family” is an online support group we never see in real life.
In some ways, parents have more clear cut boundaries about work commitments. A child comes with obvious responsibilities and you clearly must say “no, I can’t work late” sometimes to take care of those responsibilities. A single person sounds selfish, even to their own ears, when they want to say “no, I can’t work late” because they paid for a yoga class and it is not refundable. Why is the idea of losing out on a yoga class fee selfish? I don’t think it is, particularly if it’s an expensive class.
Everybody needs to have the ability to do these things outside of your work schedule:
- maintain friendships
- take care of your health
- find leisure activities you enjoy
Maybe we should call it work/life balance, instead, because people who live alone still need to have an identity outside of their job description.
What do you think? How have you been able to maintain this important balance in your life?
Communication is all about getting across barriers to connect. How many times have you suddenly realized that you do not understand what someone means when they use a familiar word? Or have you experienced this: you want a solution to a particular problem and the salesman keeps insisting you need a solution to a problem you don’t have?
Employers encounter a variation of this when an applicant submits a resume. In her excellent article, “How To Speak The Language of Hiring“, Lydia Dishman says that hiring managers want to know the quality of experience and how a candidate will approach the job once hired. Resumes, on the other hand, tend to focus on actions and education. As a result, the resume is addressing the wrong question.
You can speak the right language and address the right question, by understanding the process and perspective of the employer. Your resume has to pass through a couple of filters before you get called in for the interview. Most employers will use an electronic filter first, an applicant tracking system. Then the filtered list of potential candidates will be read by the recruiter, who scans for more detail. Finally, those resumes passing these filters is put on the desk of the person who determines the best fit for the job and schedules interviews.
That’s three different perspectives with their own questions; your resume must pass all of them. Intimidated? You don’t have to be. Just remember to focus on the specific job opening is. Tell how you developed a skill like collaboration by being on a team that worked on the very thing they are looking for. The computer sees the thing, the person sees that you know how to collaborate.
Still confused? We offer resume creation in our A La Carte Services and a Resume Critique for those who just need to know if they are saying what the employers want to hear in language that communicates.
There’s a lot of competition out there when you are looking for a job. Sometimes you might think you need a gimmick, something to get the attention of the employer and make you stand out from the crowd. A recent WSJ article, “In Tough Job Market, Applicants Try Resume Gimmicks” has some doozies. After all, if the average number of applicants for one job opening is well over three hundred, you have to try something to get their attention, right?
One guy tried taping his resume to a pillow. It didn’t ship well, but they were able to figure out his contact information and he made it to the interview, but he did not get the job with the company. Another did impress people with the pizza he sent along with his thank you letter after the interview, but that only lasted three months because that was the only time he really delivered on the job (see what I did there? Rimshot)
Bobby Gormsen is the senior recruiting manager at Etsy, a very creative place to work. He’s seen potholder resumes, embroidered cover letters, and applications in corked bottles.
“I’m sort of immune to this stuff,” said Mr. Gormsen. The candidates “get points for creativity, but it only tells one side of the story. We have a set of hard skills an applicant has to meet”—ranging from years of experience to relevant software languages—in order to be considered. No amount of creativity can compensate if those are missing, he said.
It seems obvious that a gimmick is recognized as an attention-getter that doesn’t promise quality. A well-written resume would. The hard skills and experience history that employers look for are clearly shown on a good resume. Expertly written resumes have skillful use of keywords that get you past the robot search engines and on the desk to be read by a person. They don’t need gimmicks, but they do need to be clear and professional.
Professional Resume Services include a number of A La Carte Services in our offerings. This gives you the flexibility to select the service you need without paying for the service you don’t want. You can be creative in putting together the package that gets you the best resume possible and forget about the gimmicks.
Every once in a while someone asks, “Do I always need a resume?” The reason they wonder is because there are many other ways that your information gets to potential employers. Between online profiles, electronic applications, and your personal website, there could be a point when resumes are no longer required, right?
Wrong.
Most of the time a resume is going to be the only way you stand out from the crowd to a potential employer. Many times you will be asked to bring a copy of your resume to an interview because that paper resume is going to be passed around in hiring discussions. Your resume is your chance to customize your sales pitch to the specific job description and give an impression that goes beyond the template of electronic data input. It’s true that there will be an occasional exception. When NOT to use a resume is a matter of knowing exactly why that resume is not needed.
A resume will not be needed if the company specifically tells you they don’t want one. Or, maybe you won’t need a resume if you are working for someone who knows you very well.
But here’s the reason it’s good to have a resume, even if a potential employer doesn’t want one: Your resume has all your information condensed into one place. This comes in handy when you are filling out the forms they are using instead of a resume. It’s just a lot easier to have your work history and dates written down instead of trying to accurately recall your hiring date for the job you had five years ago. I think you will always need a resume when you come in for an interview, even if you don’t give it to anyone.
That may sound like a dumb question, but it really is one designed to make you think. A job gives you a paycheck to be able to do things like buy groceries, pay bills, and support your child’s activities. That is not a bad reason to have a job. In fact, I’d say it is the only reason to have a job. If you need money, get a job. Right?
But a career is different.
Two people can be working side by side at the same task in the same workplace and one will have a job while the other has a career. One is focused on the paycheck, the other is focused on the future. If you are taking the time to improve your skills, paying attention to more than your job description, and getting ready for the next opportunity, then you have a career.
Improve your skills by learning to do things that intimidate you a little bit. Read more. Write more. Take some classes or tutorials about using software that might be helpful. Learn to do your job and be open to learning how to do any other jobs around you.
Pay attention to more than your job description by noticing how things happen. What’s involved with getting the product to the shelves or the service to the customer? How is this business managed? What other businesses feed into it or support it? Expanding your perspective opens your eyes to networking possibilities and possible career paths.
Get ready for the next opportunity by keeping your resume up to date and looking for ways to stay current with the job market. Seek out an executive resume writer to help bring your resume current. The Job Search Resources page has a lot of ideas here. It may say “Job” in the title, but it says “Career” in the result. The difference between a job and a career is the attitude you have about your long-range plans.
You hear the word “networking” in a positive light most of the time, but think about it: Who are you networking with? If every conversation is gossip or complaining, then it has an effect on the way you think and act. In addition to how it affects you, there’s an effect on how your employer or potential employer perceives your character. It’s true; your online lifestyle can ruin a career opportunity.
But the opposite is also true; the way you interact on social media can create and enhance a career opportunity. One way to do this is by curating who you follow on Twitter. I don’t mean you can’t follow your favorite celebrity, but think about the type of information you are taking in. If you are reading blogs that you find beneficial for your career field, see if the blogger has a Twitter feed and get small chunks of inspiration throughout the day. You could even develop a relationship with that person as you interact.
You’d be surprised at how many online mentoring moments take place when there’s a two-way conversation about more serious topics than who got drunk at the party. Basically, the internet is a tool, and the way you use that tool reveals what you are interested in knowing more about. That’s why a lot of employers are so interested in the online brand of their employees, and it’s not going to change. The type of person you are online is how you might be in a stressful situation at work, and they know it.
If you are not sure who would be good to follow on Twitter, I have a suggestion: the Savvy Intern at YouTern recently came out with their Top 50 Twitter Accounts Job Seekers MUST Follow (2014). I know that this is a good list not because I’m on it but because I follow some of them myself.
When it comes to grammar and spelling mistakes, there are usually two kinds of people: those who see it and those who don’t. If you are a member of the latter group, it is kind of like being colorblind. You know there is a difference when it is pointed out to you, but it really doesn’t stick out enough to notice. Unlike being colorblind, though, there are things you can do about improving your grammar and spelling. It really is a skill you need to work on because it will affect you all through your career.
